This privacy policy was last updated July 6, 2026.
Hickman Holler Appalachian Relief Fund Privacy Policy
This privacy policy describes how the Hickman Holler Appalachian Relief Fund collects, uses, and shares data. It also describes your rights to control data about you. Legally speaking, the Hickman Holler Appalachian Relief Fund (“HHARF”, “we”, “us”, “our”) is the “controller” of this data and is primarily responsible for how it is collected, used, and shared.
The disclosures in this privacy policy cover our website, donor outreach and development, donor management, giving applicants and/or recipients, and marketing. We refer to all these together as our “Sites”.
Some platforms or partners we use or link to from the Sites may collect data for their own purposes as controller or joint controller. Those platforms or partners will provide their own privacy policy, which will apply to their collection and use of data collected for their own or joint purposes. We do our best to partner with companies we trust to responsibly handle data about you, but please have a look at these other privacy policies so you understand how those partners will use your data.
How to contact us
If you have questions or concerns about this privacy policy or our data practices, contact us at {{ENTITY_PRIVACY_EMAIL}}.
Information we collect and how we use it
We collect and use data about you as described here. Some data may be optional. The uses described here may be subject to your consent or other choices as required by privacy laws or other legal requirements.
If you:We may collect:And use it to:Visit our Sites.IP address or similar network information, browser information, device identifiers information, cookie or similar identifiers, location based on IP address, language and time zone settings, and page interactions (such as scrolling, clicks, length of visits, pages viewed).Understand traffic volume and use of our Sites, understand user demographics, identify and resolve technical issues, and develop and personalize new features.Sign up for our mailing list.Email address, name, and in some cases city/country. We also collect information about how often emails are opened and links clicked from our emails.Operate our mailing list, understand and improve the performance of our mailing list, create audience segments, and maintain records of our users.Enter a drawing, sweepstakes, contest, giveaway, or user-generated content promotion.Name, email address, city/country, phone number, age, and any content or information you provide for the promotion. Winners may need to provide additional identifying information to ensure compliance with the promotion’s rules.Operate the promotion, including communicating with entrants and validating compliance with the rules of the promotion. For promotions with user-generated content, your entry may be displayed publicly or used in other ways consistent with the rules of that promotion.Contact us with a question or customer service request.Name, email address, order information, and any information you provide about your question or concern.Respond to your questions or concerns, research and address product or service issues.
In addition to the above, we may use any data collected about you to manage your rights and choices, comply with legal or regulatory obligations, resolve disputes and enforce our agreements, secure our Sites, prevent fraud or other misuse, and protect the safety of our customers.
How we share information about you
We may share information about you in the following ways:
With vendors who provide services on our behalf. These vendors will only use data about you for the purpose of providing services and not for their own benefit.
With your consent or upon notice and opportunity to opt out, according to legal requirements.
In response to a legally enforceable subpoena, court order, government inquiry, or other binding legal process.
Where necessary to protect the rights, safety, or security of you or others.
With an acquiring company as part of a sale, merger, or similar transaction where our company or its assets are purchased.
Your rights
You may have the right to control how we collect, use, or share information about you, including rights to access, correct, delete, obtain copies of, withdraw consent for, or opt out of online advertising or other processing of data about you.
To exercise these rights, please contact us as described in the “How to contact us” section above. We will respond as quickly as we can within the time periods required by applicable laws, which in most cases is between 30 and 45 days.
Storage and retention of data
Our default rule is that we keep information about you as long as it is needed for the purpose it was collected or for a use disclosed above. We will use reasonable security measures to protect your data.
We may use service providers that store data in different parts of the world, including the United States. We take steps to ensure our service providers comply with international data transfer requirements, usually through approved data transfer agreements.
Children
Our Sites are not directed to children. If you believe we have collected data about your child, please contact us and we will either delete that data or obtain your parental consent for its use.
Analytics, cookies, and tracking
We use analytics technologies to collect information about how users engage with our Sites. We do not use cookies, pixels, tags, or similar to track users of the Sites for profiling or retargeted advertising purposes.
Changes to this privacy policy
Any material changes we make to our privacy policy in the future will be posted here. We will also notify you of privacy policy changes through email, login notifications, or other mechanisms reasonably designed to provide notice of the changes. We encourage you to check our privacy policy periodically to refresh your understanding of our data practices.
Local rights and disclosures
Certain local laws require specific disclosures related to our data practices.
US State Disclosures
Residents of certain US states may have some or all of the following rights, which can be exercised by contacting us as described in the “How to contact us” section above:
Access and obtain a copy of personal information about you.
Confirm the categories and/or specific pieces of personal information about you we have collected, used, disclosed, or shared with third parties.
Correct inaccuracies or delete personal information about you.
Opt out from profiling that may produce legal or other significant effects.
Opt out from targeted advertising and/or the sale or sharing of personal information about you.
Request a list of categories, or specific names, of third parties to which we have disclosed personal information about you.
Non-discrimination for the exercise of your privacy rights.
If you are not satisfied with the results of a privacy rights request you can contact us to appeal our decision as described in the "How to contact us" section above. Please include "Appeal" in the subject line of your message.
We may require validation of your identity before fulfilling your privacy rights request. Validation will vary depending on the type of request and risk of disclosure to an unauthorized person. Validation steps may include providing a copy of a government-issued identification or similar, logging in with an account, or providing other details that support the authenticity of the request.
You may designate a third party as an agent to make privacy rights requests on your behalf. An agent must be designated in writing or through a power of attorney. We will require a designated agent to validate their authority prior to fulfilling requests made on your behalf.